SharePoint "Out of the box" - What does that mean to you?

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SharePoint "Out of the box" - What does that mean to you?

http://blog.thekid.me.uk

"Out of the box" is a term applied to SharePoint (both WSS and MOSS) quite a lot...with good reason, there is a lot of functionality which is available without having to write a single line of code. Install the software, create a site with the template of your choice and configure it to do what you want...easy!

The OOTB functionality will fulfill the needs of most intranets, but a public website is slightly different matter. With a website what is OOTB and what requires custom development can fall into a bit of a grey area. I have had many a conversation where people say "That's 'out of the box' isn't it?" to which the reply is normally "Kind of!".

For example...

Take the Calendar list, this is perfect for an intranet, looks, feels and works like Outlook...which most people within an organization are already comfortable with. However for a public website the look & feel is probably not what the designers have come up with and so you are going to need to extend it. This will ultimately mean some kind of custom development...a custom DispForm.aspx, controls to list the events, calendar roll ups and maybe custom layouts.

Different things to different people...

In my view calendar functionality is OOTB, but only the authoring, management and querying side...the public view is probably not. There is always going to be a certain amount of development for the 'public view' of the calendar.

However the term OOTB means different things to different people and most peoples view on this is that OOTB means you can just add one to your site and do a bit of configuration. Generally that is not the case for a publishing site as most of the OOTB lists, controls & pages produce HTML which will not be compatible with your design...you will nearly always need to change something!

So nothing is out of the box for websites...

Certainly not! The whole authoring, management, security, workflow & querying framework is "out of the box". If you have ever used other CMS systems, most do not come close to the functionality of SharePoint and MOSS...OOTB. To create a calendar with functionality equivalent to Outlook in Microsoft CMS was difficult at best...recurring events are always a problem...this is OOTB with SharePoint.

To stay with the calendar example, listing events from either a single calendar or from individual calendars scattered throughout the site is simple using the SPSiteDataQuery class. Exposing a calendar as an RSS feed is simple, as is subscribing users to receive emails when events are added or updated. This is all OOTB, but it will still require a bit of custom development to make it publicly available & useable.

In short...

Be careful when specifying solutions, things that appear to be out-of-the-box may still require significant development/configuration before they work as the customer expects!

Posted by Vincent Rothwell on Monday, 18 Jun 2007 18:34  - 7 Comments
Orininally printed from http://thekid.me.uk - Copyright Vincent Rothwell 2007
 

Comments

Sunday, 27 Jul 2008 10:36 by John Ross
EXACTLY! We are about to complete a very large WCM implementation for a client and one of the most common comments (from my management and from the client) is "isn't that out of the box?" To which I always have explain why just because it is OOTB doesn't mean it will work in our implementation. Take blogs for example. Blogs are an OOTB feature according to MSFT. But what if you have a Publishing Portal? No blogs. There are a number of other scenarios like this where our client wonders why it takes us so long to do something that should have been OOTB. One thing we've definitely learned is that managing client expectations is a big challenge

Sunday, 27 Jul 2008 10:36 by MossMan
Word! As usual theKid is right!

Monday, 28 Jul 2008 05:03 by Michael
I have used other CMS systems which are marketed as OOTB and they are ready for deployment. MOSS is not, it is simply a platform. Seems odd that you don't understadn that.

Monday, 3 Aug 2009 09:44 by venkat
First change the Background color, People can't read it...

Thursday, 26 Nov 2009 06:57 by Manoj
Thanks a lot for your simple and excellent clarification of what exactly is Out Of The Box means...

Monday, 24 May 2010 04:14 by
I LOVE YOU

Monday, 31 May 2010 07:14 by Texas Kawasaki dealer
Thanks for this great post it was very informative and helped me with my own project I am attempting to complete.If you have any other tips for Excel I would greatly appreciate it...you have a great way of laying out the solution!!



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